Today, let's talk about signatures.
You know, I verify the right person signed the document, but can I even read the signature I'm looking at?
Typically not, and that's okay because their signature does not have to be legible to be their legal signature. I'm verifying their name from the printed name on their ID card. So that's not a problem. However, there can be issues with signatures. So let's take the easiest one, which is that it's not illegible - really it's incomplete, or just a mark of some kind. In this case, this might happen with an older signer or a signer, who's had an accident with their signing hand, or perhaps they're a signer who has a disease state that is preventing them from their finger dexterity to manipulate a pen well. So when that happens, how do you handle that?
It depends on your state, because not all states handle it the same. So there are some states, Kansas, for instance, who...
Today, I'd like to talk to you about background checks.
I'm asked frequently about them. What are they? What are they searching for? Why do I have to have one? I've already had one to become a notary. Why do I need another one? Can I do the work without one? So let's talk about that a little bit.
Did you know that not all states require background checks to even become a notary? Actually not that many states have that requirement. And most of them that have the requirement, they only have to do it one time for the life of the commission. If they have back to back commissions, they could do one for 20 years and never have to submit another one. So now we know that not everybody who gets to become a notary has all the same requirements.
Some have training, some don't, some have testing, some don't. Some have background screens, some don't. So how do we know that we can be trusted to handle the public's...
I have been talking about different things that impact us notaries, particularly during Covid-19. So many instructions have come our way in terms of how we do the dance to maintain social distancing and how we can follow CDC requirements. And some of those instructions have been helpful and have facilitated safe signings and some of them don't really neat notary requirements. So we had to make sure we sifted through those instructions from signing companies or title companies and doing the right thing.
California in particular has been difficult to get through Covid-19 with no emergency order for RON in our state, although many other States have gone that route. But I do have two small pieces of good news and any good news is helpful for us!
The first one is many of you may know that in the state of California, because of the DMV closures, the extension has been granted for 60 days if you're under the...
Today I'd like to talk about one of the basic tenets of notarization, and that's identification of our signer.
Now, during the pandemic, there's a few wrinkles in that plan. So let's just talk about what we mean by "identifying our signer".
Every state charges a notary with accomplishing positive identification, meaning we certify that the right person signed the document. Now, how do we know that they signed the document? Well, we are with the signer either physically or through audio visual communication, and we know it's the right person signing it because they're using some form of satisfactory evidence, meaning that either I know them or I've used some some sort of ID card, typically government issued photo ID, that confirms that's the person standing in front of me.
But what if their satisfactory evidence isn't so satisfactory? There can be a lot of reasons, legitimate reasons, why this happens....
I just heard that a notary went to an assignment, was progressing through the assignment, only to have it disclosed that one of the signers was positive for Covid-19. Now I don't know about you, but that's a little freaking me out, right? Just thinking about that - where did that go wrong?
The first thing is that when we contact our signers about our appointment, the first thing we need to do is check. We cannot assume somebody else checked, somebody else asked. So it's really important that we ask, 'Have you been ill or anybody in your household been ill in the last 14 days?' 'Have you been in contact with anybody who has been ill in the last 14 days?' Because if the answer is YES to either one of those, now is NOT a good time for you to be going into their environment because it starts with the environment!
You know, right now, some of us have a lot of time on our hands, and we're using that time for various activities.
It might be watching movies and binging on seasons, playing video games, doing a lot of social media posting, or we might be working on our business and doing video conference with our families.
But there's one thing that we really should be doing if we haven't already: and that's take care of our own business as notaries!
We are out there taking care of everybody else's business - their important documents. But what about our own?
So there are four important documents that every person should have. These four include a Durable Power of Attorney Financial and Advanced Healthcare Directive, a Last Will and Testament, and if you have real estate think about a Living Trust.
So let's start with what if you get ill, what if you're incapacitated in any way and you need help? You know what? You...
This week, I think it's obvious, we need to talk about COVID-19, and its impact on notaries. There are a lot of headlines out there. First of all, we've got a national bill that's been introduced for minimum Remote Online Notarization (RON) standards across the 50 States, whether or not you have that in your state. Over half of the States have an Emergency Order or Proclamation issued that impacts notaries regarding identification as well as remote online notarization.
Then we have a Federal Department of Homeland security order that defines who are essential services. So we know who's allowed to go out there and do work when we're in a 'shelter in place' environment. Here's the problem with these headlines. There's no details. We need to read the details so I know what's going on in my state, in my county, because it may not be the same as yours!
What I'm seeing is a lot of gaps in the information. I'm seeing...
Today I want to start at the beginning, something that doesn't get explained in great detail when we go through our training to become a notary.
Typically, we recommend when you get your commission packet, just go on down to the County Clerk and get everything taken care of. But there are some things that you need to take care of a little differently considering how things are today.
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What's recommended now is that you mail in your Oath of Office and your bond for filing and the filing fees. Now that isn't gone into much detail because typically we like to just go on down there and take care of everything. But the County Clerk's offices are closed to the public. They may be inside processing mail and recording deeds electronically, but they're not allowing us to come in to take care of our business.
So let's talk about how we get that done and when to start...
Hi, this is Laura, and I'm with CoachMeLaura and AtYourServiceMobileNotary.
Today, I just want to take a couple of minutes to remind you of who you can partner with, and who you can collaborate with that can grow your general mobile notary business!
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As I looked through my assignments last year in 2019, I saw that I got quite a few from two distinct areas.
One was private shipping centers.
Sometimes we think of them as our competition, but they're not! They're there in a store all day long, taking assignments, right? Notarizing documents, but they're not going to the hospital. They're not going to attorneys offices, they're not open at night. They're not open on Sunday or holidays.
So how do we help each other?
I'll tell you, because I teach, because I have other assignments to do, because I'm not always available for the work that I get, and most importantly, I get calls from people who are not appropriate to be clients for me. Maybe they...
Hi, this is Laura with CoachmeLaura.com.
You know, every day, I have this big long 'must do' list. I have so many things to get done - for my health, for my family, for my business.
And some days I'm not feeling it, and I'm kind of stuck. My mind's telling me, "I don't want to!". "I don't want to do the dishes", "I don't want to answer the phone", or "I don't want to take that next appointment."
I just don't want to make any decisions.
Has that ever happened to you? Well, here's the deal. I bet we can all relate.
But what's more important is how do I get "unstuck".
Here's my secret sauce. I give! I give of my time, I give of my energy, I give of my stuff, I give of my talent. It just changes the energy a little bit and puts me more in sync with the world. Something seems to shift! And then when I have to come back to whatever it is I didn't want to do, it seems easy and I'm able to move forward.
So the next time that you're stuck, think about getting into that 'giving' mode...